Accounts Payable Automation

Take control of your entire Accounts Payable (AP) process with an intuitive, AI-driven automation solution

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  • Accounts Payable Automation

    Take control of your entire AP process with an intuitive, AI-driven solution

    Watch video

Home › Solutions › Source-to-Pay Automation › Accounts Payable

Cash management
without the chaos

Esker’s Accounts Payable automation software allows businesses to eliminate the pains of manual AP invoice processing through our AI-driven accounts payable system, enabling advanced data capture, touchless processing, and electronic workflow capabilities. The end result? A simpler, more efficient way to process invoices, manage cash flow and generate new revenue.

Esker is here to help your AP department avoid:

  • Dissatisfied suppliers and AP staff
  • Limited control and visibility of process
  • Missed vendor discounts and late penalties
  • Longer reconciliation and payment cycles
 

“Esker gives you the ability to control and to be able to understand where you have opportunities to get discounts. We have been able to process invoices about three times faster than we were in the past.”

Dustin Collins, CIO at Element Solutions, Inc. (ESI)

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Automation + AI

Free up your finance team with
ultimate speed & visibility

By automating the source-to-pay (S2P) life cycle and utilising the latest in AI-driven technologies, Esker frees up Finance professionals from time-consuming tasks, allowing them to be more efficient and develop new skills. Our advanced AP automation solutions, which include first-time recognition, machine learning and teaching, help AP departments achieve the highest possible invoice recognition rate as fast as possible in order to get a quicker return on investment (ROI).


  • Increase AP department efficiency

    Multi-channel solution

    Optimise invoice management with Esker's AP automation solutions, enabling processing in any format and from any input channel, whether invoices are received by mail, email, fax, or electronic data interchange (EDI). By turning a machine-readable EDI invoice into a human-readable version, you can now apply standard AP processes to EDI invoices as well.


  • Accelerate closing procedures

    Esker Synergy AI

    Esker Synergy AI optimises invoice data extraction by using machine learning and deep learning to accurately extract and populate into a validation form (or auto-approved when no exception is detected).


  • Greater agility in accounting

    Predictive invoice coding

    Using AI-based predictive line items to code PO and non-PO invoices (e.g., G/L account, tax code, cost type, cost centre), our AP automation solutions auto-match invoice data with the corresponding orders and goods receipts — enabling staff to quickly review and resolve exceptions from a single, consolidated view.


  • Reduce invoicing costs & delays with AI technology

    Touchless processing

    Invoices that require payment approvals are automatically routed to the right individual or group in charge. AI technologies are working hand-in-hand to enable touchless AP processing and expedite invoice payment approvals.

Ensure secure & unified global
process management

Esker’s cloud-based platform delivers innovative accounts payable automation solutions, transforming Finance and Customer Service functions by eliminating paper, transportation, and physical filing costs. Its ease of use and customised interface maximises user adoption, while promoting invoice visibility across all formats and reception channels, including EDI. With one process consolidating all invoices, AP departments can help streamline the S2P cycle and facilitate business growth without operational restraints.

 

  • Manage cash efficiently

    One interface, multiple solutions

    Esker’s offers an end-to-end S2P solution suite, which includes automated AP as well as: supplier management, contract management, procurement, expense management and payment.

  • Empower your team members with actionable data

    Intelligent dashboards with real-time KPIs

    Allow finance teams and AP workflow users to customise AP metrics that are displayed on their interface in easy-to-read graphs and reports. Utilising Esker’s accounts payable software allows every action — from performing daily tasks to monitoring budgets — to be more strategic and value-added.

  • Esker easily connects to all your ERPs

    Multi-ERP integration

    Esker’s accounts payable system can handle as many enterprise resource planning (ERPs) as needed within one single environment. This type of unified cloud platform means all users work in the same experience, whether you’re using one ERP or multiple systems.

Supplier efficiency & collaboration

Esker’s AP automation solutions make
your company easy to do business with

Avoiding procurement delays requires that companies build strong partnerships with their suppliers through timely payment of invoices, rapid dispute resolution and real-time communication. Therefore, it’s necessary for buyers to consider their level of attractiveness on the supplier markets and implement a systemic approach, build loyalty, develop supplier relationships, and enrich operational and economic performance.

 

Esker’s Accounts Payable solution embraces the power of automation to provide a win-win situation for both sides.

in-win situation for both sides.

 


  • Resolve issues quickly

    Online supplier portal

    As part of Esker’s Accounts Payable solution, a convenient online portal gives suppliers self-service access to payment information, helping them get paid quicker and reduce costs and, in turn, saving your company time and money previously allocated to responding to invoice status calls.


  • Optimise cash

    Dynamic discounting

    Allows your company to optimise cash and secure your supplier base by offering accelerated payments. Suppliers provide a discount in real-time to improve cash flow and reduce the cost of goods.


  • Reduce invoice-to-pay cycle time

    E-payment

    Esker's accounts payable software enables users to have a 100% digitised process, from sign-off to payout. Every step and user action is recorded in the system ensuring the process is compliant and payments are timely and accurate. No more time wasted shuffling paper!


  • Greater visibility

    Supplier statement matching

    Not only ensuring that invoices are properly recorded, supplier statement matching also helps you improve on-time payment, achieve high accuracy of ledgers, reduce supplier queries and give time back to AP.

Risk management

Manage company cash from any location

Even though modernising accounts payable systems has been imperative for years, the slow adoption of automation puts many organisations in a highly vulnerable position if a business disruption occurs — late or missed payments, payment fraud attacks, and difficulty staying compliant. Esker’s Accounts Payable solution minimise these risks and supports your AP team’s performance by helping you:

  • Fight against APP fraud

    Sis ID integration

    Esker has partnered with French FinTech Sis ID to fight against authorised push payment (APP) fraud. Fully integrated with Esker’s S2P suite, Sis ID’s Sis Inside solution adds an anti-fraud shield to the user experience. Control maverick spend, reduce risks and bring visibility into spend.

  • Budgetary control, plus quick & easy approvals

    Basic and complex workflow handling

    New records are submitted to different users based on their profiles. Vendor-initiated changes trigger new approvals, reducing risk and protecting reputation.

  • Control your payments and alleviate operational costs

    The AP Specialist dashboard

    Our accounts payable system displays the monetary value of potential late fees for invoices approaching their due date. Paying suppliers on time not only strengthens relationships with them but also helps companies reduce financial risks. Automatically match PO invoices with POs to ensure that there are no inconsistencies or risks of fraud.

  • Ensuring tax compliance

    Esker’s AP e-invoicing solution

    Delivers compliant, paperless invoice processing on a global scale. Keeping up with changing regulations is tricky and managing suppliers across borders adds even more complexity. Archived invoices are kept secure for as long as the local laws dictate.

Work smart, work mobile

Esker’s mobile application, Esker Anywhere™, delivers faster invoice processing, improved efficiency, and on-the-road accessibility for managers who review and approve spend requests or supplier invoices prior to payment.

Thanks to mobile dashboards and metrics, managers can monitor their KPIs and business trends while on the go. The app is available for free from the Apple App Store® and Google Play™. Once installed, users can connect to the application to view invoices pending approval.

"Even if somebody is out of the office, invoice approvals can be done anytime, anywhere with Esker's mobile application."​

Learn more about Esker Anywhere

See what our customers say on Gartner Peer Insights

Featured Content

  • The Human Side of Accounts Payable

    Submitted by Michelle Foong on Wed, 11/29/2023 - 21:20
    English, Singapour
    Resource Type: 
    Ebooks
    Description: 
    Explore 6 ways that digital tools can nurture more personal and professional fulfillment in your team.
    Pinned to Top: 
    No
    External URL: 
    https://quitpaper.esker.com/AP_AS-AP-EB-Human_side_of_AP-Nov2023.html
    Business Need: 
    Accounts Payable
    Preview Image: 

  • AP Buyer's Guide

    Submitted by Michelle Foong on Thu, 02/22/2018 - 01:38
    English, Singapour
    Resource Type: 
    Ebooks
    Description: 
    15 Questions to Help Find Your Ideal Automation Solution
    Pinned to Top: 
    No
    External URL: 
    https://quitpaper.esker.com/AS-AP-buyer-guide.html
    Business Need: 
    Accounts Payable
    Preview Image: 

  • 10 Accounts Payable KPIs You Should Be Measuring

    Submitted by Michelle Foong on Thu, 04/28/2022 - 02:55
    English, Singapour
    Resource Type: 
    Ebooks
    Description: 
    Metrics That Impact Your AP Performance the Most
    Pinned to Top: 
    No
    External URL: 
    https://quitpaper.esker.com/AS-10-Accounts-Payable-KPIs-You-Should-Be-Measuring.html
    Business Need: 
    Accounts Payable
    Preview Image: 

Frequently asked questions about Accounts Payable software

We’ve compiled answers to some of the most commonly asked questions about Esker’s Accounts Payable automation solution. Have a question you can’t find the answer to? Reach out by clicking the “Get in Touch” button below.

How does an Accounts Payable solution increase employee productivity?

It’s not uncommon for AP staff members to spend much of their time on manual tasks (e.g., entering invoice data into the ERP, hunting down approvals, printing and collecting documents, etc.). AI-driven AP automation solutions take care of all those repetitive, low-value admin activities, so you don’t have to. As a result, your team is free to focus on more strategic activities that impact cash management and your supplier relationships.

What advantages will I see with an automated AP invoicing solution?

Following the go-live of an AP automation solution, users can expect to see several transformational benefits. From an operational standpoint, accounts payable automation often translates to faster invoice processing times, lower costs, a simplified IT environment, and enhanced visibility over invoices and closing procedures (just to name a few). It can mean greater collaboration and overall satisfaction for your customers and staff. Lastly, for business, these solutions can ultimately lead to more business opportunities, expansion into new markets, and increased fraud prevention.

For instance, Esker's accounts payable solution significantly improved Sunway’s invoice processing. With a high volume of transactions, Sunway faced challenges like data entry errors, misplaced documents, and slow processing times. Through the adoption of our AP automation solutions, the company experienced a paradigm shift. The need for paper invoices were eliminated, approval workflows were simplified, and the physical document archival was reduced by 40%, freeing up valuable office space. The AP invoicing solution also improved supplier relationships, as they could now check the status of their invoices on a portal, leading to timely payments and fewer inquiries about invoice status. 

Delve into more details about how Esker improved Sunway’s accounts payable processing. 

On the other hand, Luxasia, a rapidly growing company in the luxury beauty industry, also benefited from Esker's accounts payable solution. In pursuit of centralised accounting operations and automated supplier invoice processing, Luxasia revolutionised its approach. By adopting our advanced accounts payable system, the company was able to seamlessly transition away from paper-based documentation, achieving streamlined workflows and fostering stronger relationships with suppliers. 

The implementation of our accounts payable solution led to faster approval times, increased productivity, and reduced operational costs. Find out more about their success story with Esker.

Do Accounts Payable software integrate with all ERPs?

Yes! To date, Esker has over 70 unique ERP or home-grown AP automation solutions. Our ERP connectivity suite also provides simultaneous integration with multiple ERPs, simplifying diverse environments resulting from M&A activity, streamlining onboarding, and supporting shared services centre initiatives.

Do Accounts Payable automation solutions replace my ERP system?

No! An automated Accounts Payable automation solution is not designed to replace ERPs; rather, the solution works alongside whatever system is currently in place to fill in the manual gaps most conventional ERPs can’t handle. This helps invoices get processed faster and more accurately while also helping your company maximise its ERP investment.

How does the Accounts Payable software handle invoice data extraction and automate data entry processes?

Esker's Accounts Payable software employs advanced AI and machine learning technologies to extract invoice data automatically. It streamlines the data entry process, reducing human error and freeing up staff time. This automation in data entry leads to a more efficient Accounts Payable system, saving both time and resources.

How does the Accounts Payable software improve compliance with regulations and internal policies?

Our Accounts Payable automation solution is built with compliance in mind. It incorporates rules-based workflows that align with your company's internal policies and regulatory requirements. This ensures a consistent and compliant approach to invoice processing. The software also maintains a complete and searchable record of all transactions, further supporting compliance efforts.

How does the Accounts Payable software handle exceptions and discrepancies in invoices?

When exceptions or discrepancies are detected in invoices, our AP automation solutions automatically flag them for review. This intelligent system allows for early detection and swift resolution of issues, significantly reducing the risk of payment errors and fostering better supplier relationships.

Can the Accounts Payable software automate the matching of purchase orders, invoices, and receipts

Absolutely! Esker's Accounts Payable software can automate the three-way matching of purchase orders, invoices, and receipts. This automation minimises errors and accelerates the approval process, ensuring timely payments and meeting supplier expectations.

How does the Accounts Payable software ensure compliance with audit requirements and provide an audit trail of invoice processing activities?

Esker's Accounts Payable automation solutions provide a comprehensive audit trail for each invoice processed. The system captures every action taken, from receipt to payment, providing complete visibility and transparency. This robust tracking capability and the system's adherence to compliance standards make audit processes smooth and worry-free.

Frequently asked questions about Accounts Payable Software in Singapore

What is an Accounts Payable software?

An Accounts Payable software automates invoice processing and vendor payments, transforming traditional paper-based methods into efficient, digital workflows. By digitising invoices, ensuring data accuracy, and facilitating swift payments, it streamlines financial transactions between businesses in Singapore and their suppliers, significantly reducing manual labour while enhancing cash flow management and operational efficiency.

How does Account Payable software benefit businesses in Singapore?

Adopting Accounts Payable software in Singapore benefits businesses by streamlining adherence to local tax and regulatory standards, which is crucial for businesses in a regulatory-conscious environment. It enhances financial visibility, allowing for smarter working capital management, and significantly reduces operational costs through decreased manual processing. 

Let’s take a broader look at Montréal–Trudeau International Airport, amidst a surge in passenger traffic, stressed its infrastructure, workforce, and financial systems. Faced with the complexity of manually handling supplier data, sorting invoices, and processing payments, the airport turned to Esker’s AI-driven accounts payable automation solution to address these issues. 

This initiative transformed their financial management, offering on-demand access to electronic or e-invoices, implementing intelligent dashboards to view invoice statuses and AP metrics clearly, and significantly accelerating the invoice processing timeline. This strategic adoption allowed Montréal–Trudeau to manage growth effectively.

Dive into more details about Montréal–Trudeau International Airport.

How does Accounts Payable automation software improve Singapore vendor and supplier relationships?

Accounts Payable automation software strengthens relationships between Singaporean businesses and their suppliers by ensuring timely, accurate payments, optimising the source-to-pay process, and fostering clear, transparent communication. It caters to the local business ecosystem's need for prompt financial transactions, which is critical in a hub of timely trade and international commerce. 

For instance, International SOS, a leader in international health and security risk management, struggled to provide visibility over its AP processes and conduction manual operations, leading to slow payment cycles. 

By implementing Esker Singapore's Accounts Payable Automation Software, the company was able to shift from 85% paper invoices to 95% e-invoicing, streamlining payments and improving billing accuracy; this integration also centralised invoices, emails, and queries on one platform, enhancing visibility and collaboration with customers and suppliers, significantly optimising their financial operations.

Find out more about International SOS’ success with Esker Singapore.

Does Accounts Payable automation software handle GST and other tax requirements in Singapore?

Yes, Accounts Payable automation software, such as Esker Singapore’s, adeptly handle the country’s goods and services tax (GST) and other tax requirements by automating tax calculations and ensuring compliance with local tax laws. It identifies applicable tax rates for each transaction, accurately applies them, and generates comprehensive reports for easy tax filing.

Can Accounts Payable software support multiple currencies and international payments?

Yes, Esker Singapore’s Accounts Payable software supports multiple currencies and facilitates international payments by automatically converting currencies at current exchange rates. It ensures accurate and timely payments across borders and handles various global financial transactions efficiently.

Is there government support or incentives for adopting AP automation in Singapore?

Yes, the Singapore government supports the adoption of Accounts Payable automation through initiatives like the The Automation Support Package (ASP), providing tax relief for investments in automation projects. This scheme is part of a broader effort to promote productivity and technological advancement among businesses, and support Singapore’s goal to build a Smart Nation.

What are some key deciding factors that businesses in Singapore should consider when choosing the right AP automation software?

When selecting Accounts Payable automation software in Singapore, businesses should prioritise scalability, compliance with local tax regulations, integration capabilities with existing financial systems, user-friendly interfaces, and robust data security measures. Additionally, local customer support and the software's ability to handle multiple currencies and languages are crucial for efficient operations and compliance.

Frequently asked questions about Accounts Payable Software in Malaysia

How does account payable automation benefit Malaysian companies?

Accounts Payable automation helps companies in Malaysia by streamlining financial operations, ensuring compliance, enhancing supplier relations, and improving cash flow management. 

These benefits are particularly visible in how Swinburne University of Technology’s Sarawak campus overhauled its financial processes. Previously hampered by manual, paper-based tasks and a lack of visibility that led to payment delays and discrepancies, implementing Esker Malaysia's automation solutions revolutionised their approach. The new system sped up their invoice approvals, offered suppliers a portal to manage invoices and profiles, thereby directly addressing their earlier challenges and elevating their financial operations to a new level of efficiency and transparency.

Read the full story of Swinburne Sarawak’s success with Esker.

How does AP automation software integrate with existing ERP or accounting systems in Malaysia?

Accounts Payable automation software seamlessly integrates with existing ERP or accounting systems through application programming interface (API) connections or middleware, enabling smooth data exchange and process synchronisation.

For example, when linked with Esker Malaysia ’s order management system, the software can automatically match purchase orders with invoices, facilitating swift approvals and payments, thereby optimising the entire procure-to-pay cycle for businesses.

Is Esker’s AP automation solution compliant with Malaysian financial regulations?

Yes, Esker Malaysia's AP automation solution adheres strictly to Malaysian financial regulations, including compliance with the Inland Revenue Board of Malaysia (IRBM) guidelines. Additionally, it meets the Pan-European Public Procurement On-Line (PEPPOL) standards, ensuring secure and efficient e-invoicing software. This dual compliance guarantees that businesses using Esker's system are aligned with both local and international financial practices, fostering seamless and lawful operations.

Can Accounts Payable systems handle the processing of Malaysia’s non-standard invoices?

Yes, Accounts Payable systems, like what Esker Malaysia provides, are equipped to handle Malaysia's non-standard invoices effectively. We employ AI-driven data capture and other technologies to interpret and process varied invoice formats and layouts. This flexibility ensures that even invoices deviating from standard templates are accurately captured, processed, and integrated into the financial workflow, maintaining efficiency and compliance with Malaysia's diverse invoicing practices.

What factors should I consider when choosing accounts payable software for my business in Malaysia?

When selecting accounts payable software for your business in Malaysia, prioritise automation solutions that offer robust compliance with local financial regulations, including GST processing. Seek systems with customisable, and user-friendly interfaces that integrate seamlessly with your existing ERP. Additionally, consider the software’s ability to support e-invoicing under PEPPOL and its adaptability to Malaysia's unique business landscape and reporting requirements.

You’re in good company. Explore some of the other companies and AP leaders that have benefited from automating their processes with Esker.
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Esker Malaysia is your trusted source for streamlining business document processes. We incorporate innovative software and expert solutions to integrate seamlessly with your existing systems and workflow.
Our extensive suite of solutions ranges from Source-to-Pay, Order Processing, Accounts Payable, Cloud Platforms and many more – equipping every business with the right technology!

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